Journey Tracker — Privacy Policy

Journey Tracker ("the Platform") is operated by Acton Academy. This policy explains how we collect, use, and protect personal information through the Platform, accessible at journey.actonacademy.org.

Acton Academy operates the Platform and is responsible for its data practices as described in this policy. Campuses are independently responsible for their own student enrollment and authorization practices in accordance with applicable law. Acton Academy provides this policy and related notices to support Campus operations and to enable parents to understand and exercise their rights.

1. Information We Collect

We collect the minimum information necessary to operate an educational progress-tracking platform:

  • Account information — Name, email address, date of birth, and other identifiers provided at enrollment
  • Educational content — Work products, submissions, and other content created or submitted by students and guides through the Platform
  • Usage data — Session activity, login records, and technical data used for platform operations and security
  • Cookies — Session cookies for authentication; we do not use advertising or tracking cookies

2. How We Use Information

We use collected information solely to operate the Platform and provide its educational features, authenticate users, maintain security, and comply with applicable legal obligations. We do not sell personal information, use it for targeted advertising, or use it for non-educational commercial purposes.

3. AI Processing

The Platform uses third-party AI service providers to deliver certain educational features. Student educational content may be transmitted to these providers solely to provide educational feedback and functionality.

  • AI providers act solely as service providers on our behalf and may not use student data for model training, advertising, profiling, or independent product development
  • All AI providers operate under written contract with appropriate data use restrictions
  • Data is transmitted over encrypted connections

Parents with questions about AI processing may contact privacy@actonacademy.org.

4. Children Under 13 (COPPA)

Where the Platform is used by children under 13, Acton Academy collects and uses personal information solely for school-authorized educational purposes and not for advertising or non-educational commercial purposes. We collect date of birth to identify children under 13 and apply appropriate data handling practices. Campuses are responsible for their own student enrollment processes in accordance with applicable law. Acton Academy provides the notices and privacy information reasonably necessary for Campuses to evaluate and authorize use of the Platform for school-authorized educational purposes and for parents to understand and exercise their rights.

5. Parental Rights

Parents or legal guardians of children under 13 may exercise the following rights by contacting their Campus or by emailing privacy@actonacademy.org:

  • Review their child's personal information by contacting their Campus
  • Request corrections by contacting their Campus or emailing privacy@actonacademy.org
  • Request deletion by emailing privacy@actonacademy.org
  • Refuse further collection or use of their child's personal information by emailing privacy@actonacademy.org We may coordinate with the Campus as needed to verify authority and process requests. We will respond within 30 days.

6. Data Sharing

We may disclose personal information to the following categories of service providers, solely to operate and support the Platform for educational purposes:

  • Cloud hosting providers — to store and serve Platform data
  • Authentication and session management providers — to manage user access
  • Infrastructure security and monitoring providers — to protect and maintain Platform integrity
  • Customer support and email delivery providers — to communicate with users
  • AI processing providers — to deliver educational feedback features

All providers operate under written contractual restrictions and may only process data for the specific purposes for which they are engaged. We do not sell data or share it for advertising or marketing purposes.

7. Data Security and Retention

We maintain a written information security program with reasonable administrative, technical, and physical safeguards, and we require service providers handling personal information to maintain equivalent protections.

Student educational records are retained only as long as reasonably necessary to preserve learner access to educational history, support active educational use of the Platform, and satisfy applicable legal obligations. Records are deleted upon verified request from an authorized parent, guardian, or Campus Owner, or when Acton Academy determines they are no longer necessary for the learner's educational access. Deletion requests are processed within a reasonable period except where retention is required by law.

8. Changes to This Policy

We may update this policy from time to time. Material changes will be posted on the Platform. Changes that expand the collection or use of children's personal information will require new authorization where required by law.

9. Contact

Acton Academy — Privacy Email: privacy@actonacademy.org PO Box 200282, Austin, TX 78720, USA